How to Send a Document by Mail: A Step-by-Step Guide
- Derald Skogen
- Apr 10
- 1 min read
Sending a physical document by mail is still necessary for legal, financial, or official communication. Whether you're mailing contracts, forms, or signed letters, the process is straightforward if done correctly.
Step 1: Prepare Your DocumentPrint your document clearly, using high-quality paper. If the document includes multiple pages, arrange them in order and staple or clip them neatly.
Step 2: Choose the Right EnvelopeUse an envelope that fits the size of your document—typically a #10 or 9x12 envelope. For sensitive documents, consider using a padded envelope or document mailer.
Step 3: Address the EnvelopeWrite the recipient's name and address in the center of the envelope. In the top-left corner, add your return address. For best accuracy, use capital letters and avoid punctuation.
Step 4: Apply the Correct PostageWeigh your document at home or at a post office to determine the correct postage. Apply stamps or purchase a shipping label. For valuable or time-sensitive documents, consider using certified mail, tracking, or insurance.
Step 5: Drop It OffMail your document by dropping it into a USPS mailbox, visiting a post office, or scheduling a pickup.
For recurring needs, explore mailing services or automation platforms to save time and streamline the process.
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